What are the seven processes of Prince2?

In our last blog “What are the 7 principles of Prince2®,” you learned why PRINCE 2 Foundation Practicioner Online Training is in demand, what is Prince2® and the seven principles of Prince2®. 

For those, who haven’t read the last blog, here is a brief on Prince2® 7 principles. The 7 principles of Prince2® are:

  • Business Justification
  • Defined roles and responsibilities
  • Learn from experience
  • Manage by phases
  • Manage by exception
  • Focus on quality and delivery
  • Tailor to suit the project requirements

Seven processes of Prince2®

As mentioned in the last blog, in Prince2® methodology, a project is divided into 7 phases. Let’s understand all the phases in detail:

1. Starting up a project

  • A project mandate is submitted requesting for a new project. The project mandate explains only two major points, why the project is necessary and what it will ideally accomplish.
  • Someone in the company (like project managers or senior executives) goes through the project mandate to make sure that the company is capable of taking on the project.
  • When approved, the person who has sent project mandate to initiate the project submits a detailed project brief, covering the resources, actions, manpower, etc. required for the project.

2. Directing a project

  • The project brief is sent to the project board for review and evaluation. The details are reviewed based on business justification, and if it should go for another round of approval/disapproval.
  • Once the project is approved, the project board decides what needs to be done to organize and execute the approved project, and what/how it will be delegated to the project manager.

3. Initiating a project

  • Now, the project manager prepares a Project Initiation Documentation, which includes a complete project plan and baselines for 6 performance targets: time, cost, quality, scope, risk, and benefits.
  • The Initiation document is sent to the project board for approval. The board approves, if the board is confident and clear about the project plan from where the work begins.

4. Controlling a stage

  • The project is divided in to smaller phases by the project manage, which is then assigned to team managers and teams to work upon.
  • The progress of project phases is monitored by the project manager, who intervenes when necessary to correct errors and overcome roadblocks.
  • Team managers act as the link between the individual team members and project manager, they not just coordinate daily work but also ensure that everything goes as planned.

5. Managing product delivery

  • Project manager checks progress of the project against the project brief to ensure that all deliverables meet PRINCE2 quality expectations.
  • Project board reviews and evaluates the completed work phases. The work is either approved or requested for revisions.

6. Managing stage boundaries

  • Project board and project manager review each stage of project development to ensure that the project is progressing as per the plan and meeting all defined project assurance requirements.
  • While reviewing each phase, the project board also decides if they should move on to the next stage or reject the project completely.
  • Project managers direct the project team to record any lessons learned during the development to improve the next stage.

7. Closing the project

  • Once the project is complete, the project manager finishes the process with tasks like PRINCE2 documentation, outcomes, and reporting.

If you want to learn more about Prince2®, we would suggest you keep reading our blogs as we post informational articles and blogs on various technologies and methodologies multiple times a week or opt for our PRINCE 2 Foundation Certification course from Multisoft Virtual Academy. This course imbibes all the knowledge that is required for efficient project management. Apart from this, PRINCE 2 Foundation Certification online training course also comes with perks like lifetime e-learning access, recorded training session videos and a globally recognized training completion certificate.

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